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AkitaBox Compared to AssetWorks: How to Choose Which is Right for You

December 8, 2020

If you’re in the market for a new facility management software, you’ve probably come across a bunch of acronyms in your search: CMMS, CAFM, IWMS, EAM — and the list only gets longer! Keeping these terms straight is one thing, but actually choosing the right software solution for your team is an entirely different challenge.

We want to make your research process a little bit easier. Today, we’re taking a look at how AkitaBox stacks up against AssetWorks.

What is AssetWorks? What is AkitaBox?

Enterprise customers often look for an Integrated Workplace Management System (IWMS) or facility management software (FMS) to help them better manage equipment, assets, buildings, and infrastructure. Through the offerings they provide, these software options help teams accomplish even the most complex facilities-related challenges.

If you’re new to AssetWorks or AkitaBox, here’s a quick rundown:

  • AssetWorks is an IWMS provider for midsize to enterprise-level customers, especially those in higher education and government. The goal of AssetWorks is to help asset- and infrastructure-intensive organizations control capital and operating expenditures, reduce operational complexity, and manage regulatory and policy-driven risk.
  • AkitaBox is a facility management software provider for organizations of all sizes. The goal of AkitaBox is to help building owners and operators become more proactive with building management through automation, planning, and inspections. This software-as-a-service (SaaS) is mainly for those in healthcare, higher education, government, and data center industries. 

Before investing in an IWMS or a facility management software, compare your options to fully understand which will best suit your team’s needs. Let’s start by exploring the similarities between AssetWorks and AkitaBox.

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How AssetWorks and AkitaBox are Similar

1. Work Order Management

Work order management is the process of tracking and managing information related to work orders, all within a digital dashboard. While both AssetWorks and AkitaBox offer work order management systems as part of their base platform, the workflows and specific features vary slightly. At the end of the day, both systems will help you streamline your maintenance work so you can better manage, track, and report on your team’s maintenance activities.

2. Preventive Maintenance Schedules

Preventive maintenance is all about identifying and correcting equipment failures before they actually happen. Facility management software is the key to getting ahead and staying ahead. Both AkitaBox and AssetWorks offer preventive maintenance scheduling and the ability to implement critical PMs on your most vital assets.

AkitaBox takes this one step further by offering access to a dedicated customer success manager who helps create and schedule your first set of preventive maintenance schedules.

3. Capital Planning Software

Facility capital planning involves using software to calculate the probability of asset failure with the goal of avoiding unplanned capital expenses. The right capital planning software should help you identify which assets need to be fixed each cycle so you can more accurately allocate valuable capital budget dollars.

Both AkitaBox and AssetWorks allow users to track asset life cycles and condition data over time to support capital planners. 

Scott Tillema headshot

“AkitaBox is reshaping how organizations determine capital budget needs for their facilities. AkitaBox Capital Management allows organizations to take a bottom-up approach to capital planning by starting at the asset level. Through real-time asset condition and risk data, supplemented by our unique Gordian RSMeans data integration, facility leaders and capital planners can more accurately determine what upcoming improvements need to be prioritized and which can be safely deferred.”

Scott Tillema, VP of Product and Engineering at AkitaBox

4. Ongoing Technical Support

This may seem like a no brainer, but with many IWMS partners getting unlimited technical support is an extra charge. But with AkitaBox and AssetWorks you don’t have to worry as both offer ongoing technical support to customers as part of their standard offering. The path to more efficient facility operations starts with a software that is easy to use and has reliable performance.

AkitaBox’s technical support is always included for no extra charge, so you’ll know you’re well taken care of.  

How AssetWorks and AkitaBox are Different

1. Data Collection and Implementation Support

At AkitaBox, we believe that having accurate data in your facility management software is the single most important factor in getting value out of your investment. Our turnkey implementation approach verifies your space and asset data, and gives you access to a fully-implemented software platform that’s ready to use on day one.

After your implementation is complete, you will be ready to hit the ground running as your AkitaBox Customer Success Manager provides custom-tailored training for your entire team. With AssetWorks, all of these services will cost you extra. Why pay extra for a service when you don’t need to?

 2. Location-Based Asset Mapping

Knowing what space you have and what assets reside in your buildings is essential to managing your facilities efficiently. AkitaBox customers love our location-based asset mapping, which gives your team a highly visual way to manage your space and assets. We’ll come onsite to verify your current plans, then gather data and photos of your major mechanical, electrical, plumbing and fire & life safety assets. This data is then used to create two-dimensional floor plans with asset locations pinned using AutoDesk Revit®.

The final result is the ability to quickly find assets, space data, service requests, work orders and critical documentation – all with the click of a button. You’ll also be able to find assets you need to work on more quickly, ultimately eliminating wasted time searching for information or hard-to-find assets.

3. Fleet Maintenance Solutions

AssetWorks offers a variety of software solutions to support the fleet maintenance of organizations. These integrated solutions make it possible to better manage your vehicles and their usage.

While this certainly brings value, AkitaBox’s offerings are focused on your most expensive assets; your buildings and the physical assets within them. Our suite of software solutions are all built to help you meet your organization’s mission through safe, healthy, and operational buildings. And if you need to keep tabs on your fleet of vehicles, our flexible platform allows you to do that.

4. User-Friendly Design

Nothing’s worse than purchasing a software only for your team to never fully use or implement it because it is too difficult to use. We’ve worked hard to ensure our platform is incredibly simple and easy to use, no matter your team’s technological skill set. Combined with customized training sessions, you’ll know your team will want to use AkitaBox day in and day out.

Your team will also appreciate having access to the information they need out in the field in a highly-visual software that’s easy to customize. While AssetWorks offers many different modules, features, and functionality, workflows aren’t always the most intuitive and information can be difficult to find. This is common amongst older CMMS and IWMS providers whose software was originally designed 20-30 years ago. Simply put, AkitaBox is the go-to option for simple, flexible software that can meet any need.

5. Dedicated Inspection Programs

While AssetWorks does offer inspections for fleet maintenance, AkitaBox offers a more broad solution that allows customers to create dedicated inspection programs for any compliance or best practice schedule that customers have.

By leveraging AkitaBox’s location-based asset mapping, technicians can complete rounds more efficiently and streamline facility inspection processes. For example, AkitaBox customer UW Health is saving $250,000 annually from more efficient inspection routes for their technicians. Our software platform will provide you with that trusted “single source of truth” you’re looking for when it comes to inspections and onsite audits.

What questions can we answer?

Choosing a facility management software is a major decision. Whether you’re considering your first one or looking to make a change, this investment can pay big dividends as long as you choose the best fit.

Want to learn more about AkitaBox and see the software in action? We thought so! Click here to view a video showing how AkitaBox can improve your team’s efficiency and your organization’s bottom line.

You might also be interested in downloading our IWMS Comparison Guide to see how AkitaBox and AssetWorks stack up feature-by-feature. Click the banner below to get your copy.

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Lucas Daily

Former Product Manager for AkitaBox.

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