Tenants, employees, and occupants expect the facilities they use every day to be safe and healthy. The reason we expect that (and typically aren't worried about a falling roof tile or a faulty fire extinguisher) is that facility teams are working behind the scenes to ensure assets and equipment are inspected on a regular basis. They have a facility inspection process.
Conducting and managing inspections within facilities is a necessary but very time-consuming process for facility teams. In a Facilities.Net survey, 43% of facility managers said they spend more than 3 hours a week on facility compliance tasks. The processes most organizations use, such as paper documents or rudimentary CMMS preventive maintenance scheduling, make it hard for even the best facility teams to complete this work efficiently.
At AkitaBox, we’ve been hard at work creating a solution that helps maintain facility compliance efficiently and accurately.
Here’s an inside look at our new software, AkitaBox Inspections, designed to streamline facility inspections for safer and healthier facilities.
AkitaBox Inspections: The Solution to Your Facility Inspection Challenges
AkitaBox understands how time-consuming inspection work can be, not only when preparing for an onsite inspection or survey, but the daily, weekly and monthly effort that goes in to maintain that compliance.
The importance of regular facility inspections inspired us to create the AkitaBox Inspections App. This visual application streamlines the process of managing and completing inspections from start to finish. This software provides a complete audit trail of all inspection work being completed, making it available whenever regulators ask for it.
Common problems with facility inspections:
Missing or inaccurate data and floor plans
Extra overtime hour requests in order to complete required inspections on time
Collaboration issues amongst teams leading to longer response times
Inefficient routes in complex facilities
Added risk of missing or inaccurate paper inspection checklists
When tackling these challenges, facility teams have less time to work on other aspects of their job.
"By leveraging our visual platform, AkitaBox is able to solve complex facility challenges that others can't. The creation of instant audit trails ensures that inspection efforts are scalable and sustainable. When facility teams are more efficient and collaborative in completing their inspections, it reduces the risk of potential fines and ultimately delivers healthier and safer spaces for everyone." ~ Matt Miszewski, CEO AkitaBox
How AkitaBox Inspections Works
This application is built on our simple, visual platform. With digital floor plans powered by Autodesk RevitⓇ, AkitaBox offers unparalleled flexibility when compared to ordinary PDF floor plans. Through our implementation process, we create an updated set of BIM models that provides customers accurate drawings of their buildings. Using this BIM model, users can easily manage assets within AkitaBox, ensuring that inspection programs remain accurate over time.
Features to help facility teams streamline their inspection processes:
Form builder to create custom inspection checklists and programs in minutes
Complete audit trail of inspection work across buildings and programs
Work orders tied to failed inspections from the field for faster response times
View a complete list of the AkitaBox Inspections functionalities here.
Meet Industry Standards with Your Facility Inspection Process
The flexibility of AkitaBox Inspections enables organizations to build programs that meet a wide range of standards, such as:
National Fire Protection Agency (NFPA)
Center for Medicare and Medicaid Services (CMS), The Joint Commission (TJC), Accreditation Commission for Health Care (ACHC), and other healthcare accreditation organizations
Food and Drug Administration (FDA) standards related to facility assets
Occupational Health and Safety (OSHA) standards
Read a more in-depth view of how AkitaBox Inspections can improve your facility compliance posture and learn how teams can improve collaboration, reclaim time in their day, and ultimately deliver safer and healthier facilities.
Stay safe out there! Let us know how we can help.