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How to Write a Facilities Manager Resume in 6 Steps

A facility manager’s resume is one of the most important documents he or she will create when job searching. But let’s be honest: crafting a resume isn’t exactly anyone’s idea of a fun time. Resumes are complex and need to include the right type of information to catch the eyes of hiring managers. It can be difficult to know what type of information to include. What information will make you stand out from your competitors?

No worries. This time, we’ve done the work for you. We combed through the best facility manager resume samples and compiled this list of six sections you may want to include in yours the next time you revamp your resume. We also created a sample facilities manager resume to give you some inspiration.

Keep reading for resume writing tips, or skip straight to downloading the facilities manager resume sample here.

How to Write the Perfect Facilities Manager Resume

1. Include your contact information at the top of the page.

Let’s start off with the basics. The top of your resume should include the following information.

  • First and last name

  • Mailing address

  • Phone number

  • Personal email

  • LinkedIn Page or website address (optional)

Some employers use contact information to screen undesirable candidates. For example, they may pass over candidates that live in other parts of the country to avoid relocation fees. Many hiring managers today will also use your contact information to search for you on social media platforms. Put your best foot forward by formatting contact information in a way that’s easy to read and reference. Make your name large and bold to help it stand out.

2. Craft a professional summary that packs a punch.

A professional summary highlights a facility manager’s skills, experience and value they can bring to an organization. The only catch is that a professional summary needs to be short, sweet and to the point (two or three sentences at most). This section gives hiring managers a quick glimpse into your expertise before they dive into your resume, so make it count! Not sure what to write? Think of a professional summary as a sort of “teaser” to the rest of your resume. Read the following examples to get inspired.

  • Sample #1 (Professional Summary for a Facility Manager): “Skilled facilities management professional with over 8 years of experience in supervising and managing operations in a wide range of fast-paced industries. Applies outstanding skills and competence in construction management, lean manufacturing, procedure development and space planning.”

  • Sample #2 (Professional Summary for a Facility Manager): “Dynamic, driven and accomplished facility manager offering expertise in project management, grounds maintenance, operations and safety management. Displays exceptional skills in problem-solving, team building, negotiation, leadership and departmental budgeting.”

    FM Resume Example v3A Facilities Manager Resume Example - Click to Download!

3. Brainstorm and list your best core competencies.

Core competencies (also known as “core qualifications”) are skills that relate to the position you’re applying for. This section of your resume helps you stand out to both hiring managers and Applicant Tracking Systems (ATS). ATS are utilized by many employers today to automatically screen resumes and determine if you are a good match for the position.

For this section, brainstorm all the facilities-related subjects and disciplines you have experience with. List these in bullet points (not sentences) to make them easy to skim. The following list includes sample core competencies you may want to include on your resume.

List of Facilities Manager Skills and Areas of Expertise

  • Budget Control and Implementation
  • Building Code Compliance
  • Building Management
  • Capital Planning
  • Construction Management
  • Contract Compliance
  • Data Centers
  • Environmental Factors
  • Facilities Engineering
  • Grounds Maintenance
  • HVAC Systems
  • Lean Manufacturing
  • Lease Management
  • Operations and Maintenance
  • Plant Operations
  • Predictive Maintenance
  • Preventative Maintenance
  • Procedure Development
  • Productivity Improvements
  • Project Management and Planning
  • Purchasing Management
  • Quality Assurance Documentation
  • Safety Compliance
  • Space Planning

4. State your experience in reverse chronological order.

The professional experience portion of your resume highlights where you've worked, what you did in the role, why you were hired and why your position(s) gave you applicable experience towards the facilities management job you’re applying for. This section doesn’t just include your job title and duties; it also includes your accomplishments while working in the role. For example, you may want to state how you improved a process at your organization, how you effectively managed a team or project, or how you used data to better manage your facility.

In this section, list your past positions in reverse chronological order (most recent at the top). Include a brief, concise description of each job and what you accomplished while working there. Put your accomplishments in bullet points to help them catch the reader’s attention.

5. Indicate any specialized training, recognition or certifications you’ve received.

Today’s facility managers have the opportunity to pursue many facilities management certifications, designations and credentials to accentuate their skills in the building management industry. If you’ve earned a degree or completed a program in facilities management, this is the section in which to indicate your course completion. You may also want to state any achievements, awards or recognition you’ve received in past positions or with facilities-related organizations.

These achievements speak volumes to facilities directors and hiring managers. They understand that earning a certification in facilities management takes time, effort and dedication. Your program completion and awards earned will stand as a testament to your drive to succeed in your profession, so take care to highlight them on your resume.

Did you know? Facility managers who complete a certification program can see an average salary increase of $6000 USD within the first year of certification. If you’re looking to get certified (and make your resume more competitive), here’s a list of three worthwhile facility management certification programs you may want to explore this year.

6. List your education, programs and degrees completed.

The education section of your resume should list the colleges, universities or technical schools you attended that prepared you for your career in facilities management. State the degrees and/or certifications you obtained while there. Your educational background reveals your expertise, specialties and interests to hiring managers. For example, a facility manager who specializes in Sustainability or Energy Management will likely catch the eye of LEED-certified® organizations or companies looking to improve their environmental impact.

The following example demonstrates how you might format your educational background on your resume. Listing the years in which you attended the institution is optional.

Cornell University
Ithaca, NY, 2015 - 2019
Bachelor of Science Degree in Facility Planning and Management (FPM)

      • IFMA Accredited Program

      • Focus on Workplace Strategy

      • Graduated Magna Cum Laude

Download the Facilities Manager Resume Template

Learn about Facilities Management Jobs and Career Paths

If building management is your passion, you’re in luck. The facilities management industry is full of exciting and challenging career opportunities for people of all ages and skill levels. Don’t miss out on reading our guide to facilities management jobs and career paths. This comprehensive guide is your one-stop-shop for everything facilities careers, including core skills and competencies of facilities managers, along with helpful information on career growth, median salaries, job titles and more.

Have any tips on writing a facilities manager resume? Leave a comment below!

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