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10 Ways to Give Thanks to Your Facilities Team this Year

November 22, 2021

For many, November is a month to celebrate the people, places and things for which we are most thankful. November also can be a time when we celebrate the many ways that maintenance and custodial workers make our lives easier. These men and women keep our buildings safe and functional for daily use. They also improve business reputation by providing clean, sanitary spaces to use and enjoy.

Give your facilities teams the recognition they deserve. Here are ten simple but meaningful ways to say “thank you”.

10 Ideas to Show Appreciation For Your Maintenance and Facilities Teams

1. Send a personal thank-you note for their services.

For centuries, handwritten notes have been a tried-and-true way to show you care. Notes, letters and cards are a simple way to express gratitude. They also give you the opportunity to reach out, connect and recognize a person (or team) for the hard work they do every day. If you’d like to write a note but you’re unsure of what to say, here’s a sample “thank-you” to get you started.

Dear Facilities Team,

Thank you for your dedication to cleaning and maintaining our building. You may think that no one notices your hard work, but we do – each and every day. The cleanliness and efficiency of the building is a joy for all of us. Keep up the great work!


[Your Name Here]

If writing isn’t your strong suit, there are many websites that offer free, digital thank-you cards to send via email. Some cards even have fun animations to make your maintenance team smile. Check out Blue Mountain, PunchBowl and 123Greetings for e-card templates.

2. Assemble baskets of job-related goodies.

Who doesn’t love receiving a gift basket? Goodie bags are a great way to surprise team members with a variety of small gifts. They’re also highly customizable and don’t necessarily need to cost an arm and a leg to get your point across.

Include small items like heavy-duty hand cream, lip balm, snack mix, carabiners, flashlights or reusable water bottles. You can even make the basket more playful by incorporating a fun theme (i.e. “We’d be a mess without you!” or “Thank you for making our office sparkle!”) If you’re looking for more gift ideas to include in your basket, check out this holiday gift guide for mechanics and building engineers.

3. Have breakfast, lunch or snacks catered to the maintenance office.

During the workweek, there’s nothing more exciting than having a coworker pop their head into your office to tell you there’s food in the break room (especially if you’ve missed breakfast or forgotten to pack a lunch). Keep hungry stomachs at bay by catering donuts, bagels, tacos, pizza, sandwiches or other lunch items.

Tight budget? No worries. Baked goods and other homemade snacks are always appreciated as a way of saying thank you. Cookies, muffins, bars and scones freeze well, so you can make a big batch and have them ready to go. Go the extra mile by doing a little detective work before you get baking. Try to figure out your team’s favorite flavors and treat types. You’re guaranteed to receive an A+ if you take the time to enclose a handwritten thank-you note or a copy of the recipe card too!

2 construction workers enjoying catered breakfast

4. Purchase a gift card to a local restaurant, store or attraction.

Let’s face it: Some people can be difficult to shop for. If you’re unsure of what a person (or team) would like to receive as a gift, don’t take the gamble. Start a pool and pick up a gift card instead. It’s the thought that counts, right? Here are a few gift card ideas to consider for your maintenance or custodial team.

  • A gift certificate to a local restaurant
  • A voucher for a local brewery tour
  • A gift card for anywhere that delivers food to your building
  • A gift card to a hardware store
  • Movie tickets to a nearby cinema

5. Give a “toast” to your maintenance team’s hard work.

Throughout history, humans have made a habit of incorporating food and drink into our most beloved traditions. Raising a drink and saying “cheers” is perhaps one of the most ancient of these traditions, and still makes its debut today.

Gather your facilities teams together and give a toast to their hard work. Make the toast more powerful by handing out awards or creating an uplifting slideshow. Have employees share stories of when the maintenance crew went above-and-beyond for the organization. Follow the presentation with food, light drinks, punch or an ice cream social.

6. Create a video of appreciation for your facility team.

People love to feel appreciated, which is why taking the time to create a thank-you video is the perfect way to express your gratitude to your maintenance team. The best part? You don’t need a fancy camera, expensive software or extensive tech knowledge to make a video that rocks.

We suggest making a “testimonial” style video for your facilities team. Have various people from your organization tell a short story about the team, have them express their thanks or do a “spotlight” video interviewing the team so occupants can get to know them better. The best videos are simply made and don’t require a huge budget to create. Download a video editing app on your phone, or search for free video editing software online to get started.

7. Feature your facilities team on your organization’s social media platforms.

Are you looking for a completely free way to highlight the greatness of your maintenance and custodial teams? If so, social media platforms are your best friend. It doesn’t cost a penny to write a nice blurb and post a photo of your facilities teams. Social media posts are also a great way to get other departments involved with saying “thank you.”

Start a conversation in the comments section of your post by posing a question. Here are a few ideas to get you started.

  • What do you appreciate most about our maintenance team? Leave a comment below.
  • Share with us: How has the maintenance team made a positive impact on you?
  • Want to give a shout-out to our custodial team? Write a comment below!
  • Question: How has our maintenance team made your life easier?
  • What is your favorite memory of our custodial workers? Let us know below.

School District of Janesville gives a social media shoutout to a custodian for act of kindness

8. Create a “Wall of Appreciation” with sticky notes.

Take handwritten thank-you notes to the next level. Provide sticky notes to staff members and have them write uplifting messages for your maintenance team. Stick them on a wall or door where your maintenance department will see them. You can even make the sticky notes a surprise. After hours, cover the team’s strategy board or desks with fun notes. When they come into work the next day, they’ll be surprised with pleasant messages to read.

Not sure what to write? Check out these ideas for inspiration.

  • Thanks for coming into work every day with a smile on your face!
  • Your positivity and dedication is uplifting.
  • We appreciate your hard work. Keep it up.
  • Your support and knowledge is much appreciated.
  • Our buildings would be a mess without you – literally!
  • You’re doing a great job. You rock!
  • Thank you for everything you do for our office!

9. Return the favor – Help clean up a portion of your building or grounds.

Custodians work hard to keep our workplaces clean, functional and presentable. They spend their days sweeping, mopping, deep cleaning, sanitizing, refinishing floors, cleaning carpet, preventing messes and so much more — maintenance tasks that many of us take for granted.

A great way to recognize custodians’ efforts is to give back and make their jobs a bit easier. Is there a place in your building that could use some cleaning TLC? Gather a group of volunteers and get the space looking clean and tidy.

You can also foster teamwork and collaboration by hosting a custodial-related challenge in your organization. For example, have a recycling challenge to ensure trash is properly sorted. Or, beautify your organization’s grounds by planting flowers, pulling weeds or picking up litter.

10. Give the gift of knowledge.

If you’re looking for cost-effective gift options, consider giving the gift of knowledge. Reading a book is a great way to boost industry knowledge and de-stress after a long day on the job. Here are 25 books on buildings, leadership and design you may want to look into for your facilities team members. You might also consider sending your maintenance team free tools and resources to peruse on their coffee break or lunch break.

Expert Tip: Convert your book-related gift into an experience! Include an insulated mug along with coffee grounds, tea bags or hot chocolate mix. Your maintenance team will enjoy taking time out of their day to relax, unwind and learn more about their field.

Thank you, Facilities teams!

Whether you’re putting together a major gift basket or writing a simple thank-you, a little bit of recognition goes a long way. Why are you thankful for facility teams? What do you appreciate most about your facility? Share your thoughts and insight with your organization’s facilities team. You’ll be glad you did!

Additional Resources

Looking for more unique gift ideas? AkitaBox has you covered! Our holiday gift guide for facility managers is full of fun, practical gifts your facilities team is sure to love.

Don’t forget to include some free reading materials with your gift! Download the Facility Manager’s Pocket Field Guide, which features 200+ common acronyms, terms and equipment in the field. You may also want to give the Facility Management Preventive Maintenance Guide, one of our most highly downloaded resources of the year.

Facility Management Preventive Maintenance Guide CTA to guide download page

Meaghan Kelly

Former marketing content copywriter for AkitaBox.

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