Choosing the right facility management software for your schools is hard. Like trying to fold a fitted sheet hard. With so many options out there, it can be difficult to figure out what features you need and who offers it. Then you have to figure out if it fits into your facilities budget.
Whether you’re looking for your first facility management software or looking to replace an older system, we understand this is a big decision. To make the process a little bit easier, we took the liberty to compare two of the most common facility management softwares used by K-12 school districts: AkitaBox and Dude Solutions.
AkitaBox and Dude Solutions Similarities
Built for K-12 School Districts
Your goal is to maintain healthy, safe, and comfortable learning environments for students and teachers. AkitaBox and Dude Solutions understand the challenges and goals of K-12 schools since both got their start supporting this industry.
While new features and offerings have been added since their founding, helping K-12 facility teams better manage and maintain their facilities is still at the core of both companies.
Work Orders Built for School Maintenance
Work order management is a key component of any CMMS or facility management software. AkitaBox and Dude Solutions both offer systems that can make it easier to create, manage, and complete work orders across your buildings.
These systems don't just make it easier to track and complete work orders, but come with reporting dashboards that allow you to easily gain insights into the work your team does everyday. While Dude Solutions reporting takes some manipulation, AkitaBox's reporting dashboard is built to be shared. Customers have shared stories of improved communication with their school board using these reports, and in some cases even obtained additional headcount based on the data they were able to share straight from AkitaBox.
Preventive Maintenance to Help Your Team Get Ahead
No facility team wants to be stuck in a reactive state maintenance. Whether you’re looking to start your first preventive maintenance program or improve the one you have, both systems offer robust PMs that can save money and reduce corrective work orders over time.
Maintenance management is made easier with a calendar view, that allows you to easily see workloads and better schedule maintenance tasks. While AkitaBox's calendar view is included in our base offering, Dude Solutions charges extra to add it.
Mobile Access for Your Team in the Field
Completing work orders with a mobile device is a huge benefit to technicians and engineers who want to complete their work in the field, without having to bring back a paper work order to the office.
AkitaBox and Dude solutions can both help you accomplish this with mobile-friendly systems. Technicians and engineers can see what work orders are assigned to them, scan asset QR codes to find information, and complete work orders right there at the job site.
How AkitaBox and Dude Solutions are Different
Facility and Asset Mapping
The biggest difference between AkitaBox and Dude Solutions comes down to facility and asset mapping. This feature is something that Dude does not offer for K-12 schools.
With AkitaBox, facility and asset mapping is the foundation of the software. Quickly find asset locations, work order history, instructions, O&M manuals, and more on searchable, digital floor plans. What are some of the benefits this delivers?
- Onboard new hires faster
- Better plan maintenance work
- Reduce time to complete work orders
- Maintain a better asset inventory
All of this leads to more efficient facility teams, who can focus on more strategic initiatives like preventive maintenance activities. Having this visual feature also helps as facility team members retire or move to different jobs, helping protect institutional knowledge from walking out the door.
AkitaBox customers use this feature not just for floor plans, but also to track assets and maintenance work for roofs and grounds using google earth images.
Ease of Use
Everyone claims that their software is "easy to use," just like everyone claims to make the best chili. It's easy to say, but hard to prove.
For software, customer reviews are a great way to understand how easy software is to use. And if you compare customer reviews between AkitaBox and Dude Solutions, AkitaBox is constantly rated higher for user experience, including a 4.6 rating compared to Dude's 4.1 on Capterra (out of 5). Intuitive maintenance workflows and a simple, visual mapping tool make it easy for technicians, managers, and directors to find what they need when they need.
This ease of use is an important consideration for facility teams who often spend more of their day then they would like to admit searching for information, looking for where assets are, or building reports to share with the board. Software should help alleviate these problems, not add another time waster to the list.
Your schools are unique. The challenges you face everyday are different. So why should your software be generic?
AkitaBox customers have the ability to customize and mold the software to meet their needs. Add any asset you need to track. Create new data fields you need to know about. Build preventive maintenance schedules that work for you. Customers are using custom pin types and data fields to track everything from vehicles to wall clocks and everything in between.
The Dude Solutions system is much more rigid, since they control templates and data fields. This makes it harder to use and manage when you have unique information you want to track (which let's face it, we all do).
Communicating with your teachers, staff, and visitors is a part of your job that facility management software often overlooks. Most FM software, like Dude Solutions, provides requesters with generic status updates and that’s about it. What if you need clarification on a request? Or if that request suddenly becomes urgent, like a leaky drain turning into a flood? That requires a separate email or call.With AkitaBox, you can communicate back and forth with a requester within the software. This eliminates extra phone calls, emails, or texts that are difficult to track. It also avoids the risk of missing important details. Just as importantly, It allows you to be more transparent with your teachers and staff, helping deliver a better occupant experience.
Which Software is Best For Your Schools?
Facility management software is an investment. Making the right choice means huge savings and benefits, while the wrong choice can set your facility team back several years.
Still not sure who to choose? Download our AkitaBox vs Dude Solutions comparison guide to get a side-by-side comparison of the different features offered with our standard K-12 offerings.
If you are thinking about AkitaBox, check out the benefits AkitaBox Essentials has to offer. It's a facility management software built specifically for K-12 schools at an affordable price. Through our self-implementation module, you can be using the software within days of a contract sign.